Terms of Reference for PROGRAMME OFFICER

Job Location: Ikom, Cross River State

The Organisation

JOE Foundation was set up as a private, independent, non-partisan and non-religious organization, to contribute to the alleviation of adverse effects of Diabetes Mellitus in Nigeria especially in the Central Region of Cross River State. JOE Foundation was also set up to ensure that the prevalence of Diabetes in the target communities is significantly curbed and useful resources are provided through periodic interventions to many individuals and communities.

The Role: Programme Officer

The Program Officer is a member of staff of JOE Foundation for Diabetes, working in all aspects to include, but not limited to, leadership initiatives, grants management, community engagement, donor stewardship (donor- advised funds) and events.

Job Description General Description:

The Programmes Officer will be responsible for program/ project management, and evaluation. He or she will works with organisations as needed to develop proposals for possible funding; keep Executive management informed of organisational activities; maintain close coordination with the Senior Executive Director, Board of Directors, and other programme staff as needed to accomplish program goals and objectives.

In the performance of his/her duties, under the overall supervision of the Executive Secretary/Senior Programmes Officer, the Programme Officer will ensure the strengthening of the organisation and:

  • Be responsible for planning, coordination and development of programmes, events, and meetings (internal & external) and field projects that support the organisation’s objectives;
  • Develop in-depth knowledge of assigned program areas, including current issues and key resource people and organisations, and a clear understanding of how they fit into the Foundation’s Develop and maintain adequate resource files for assigned program areas;
  • Develop proposals in the assigned initiative programme area(s), ensure that proposal summaries are coherent and accurate, and that all required information is provided;
  • Provide periodical reviews and reports on the overall effectiveness of each program area;
  • Contribute to the writing of first class, fundable proposals and reports as necessary for donors and sponsors;
  • Stay informed  about,  and  follow  up  as  necessary  on  grant-related  issues  throughout  the  grants’ duration;
  • Establish and meet  specific  work-related  goals  as  outlined  in  quarterly  work plans  and  gauged  in quarterly and annual statistics;
  • Write and edit articles, reports, materials, press releases, concept notes for publication in newsletters and online bulletins;
  • Conduct research on activities and issues using the internet, library and other information sources;
  • Manage the organisation’s online presence (website and social media platforms);
  • Serve as the primary contact person for the Foundation on all areas, particularly relating to programme management, enquiries, funding and proposals;
  • Updating the  resource  library  by  indexing  and  filing  all  publications  received,  and  circulating  the publications received;
  • Development of donors, partners and contacts list and databases and update the information regularly; actively participate in all staff operational/programme meeting;
  • Liaise with the Foundation’s Account Officer in the preparation of Annual Reports/Budgets;
  • Develop and maintain adequate resource files for assigned program areas;
  • Manage and build relationships between the Foundation and funders;
  • Support the Foundation’s grant management, donor stewardship and community engagement program functions working with the trustees;
  • Conduct research  on  issues  of  concern  and  focus,  and  represent  the  foundation  at  events  and meetings;

The selected candidate will be expected to devote his/her full time to this employment and expend best efforts on behalf of the organization.

Supervises:

Assigned Programme Associate

Requisite Skills

  • Excellent Communication Skills (oral and written)
  • Strong interpersonal skill
  • Strong planning, analytical and evaluation skill
  • Creativity and ability to multitask efficiently
  • Ability to meet deadlines while paying attention to details
  • Ability to achieve stated objectives, especially under pressure
  • Versatile and Flexible
  • Good knowledge of the use of major social media platforms (Facebook, Twitter, Instagram, LinkedIn)
  • Must be a good team player and leader
  • Personal qualities that include integrity, commitment to the mission of the foundation, respect for diversity and the ability to inspire and motivate team

Qualifications

  • Bachelor’s degree required;
  • At least three (3) years cumulative experience on Program and/or Project management;
  • Experience working with a non-profit organisation, especially in the health sector;
  • Must have an above average proficiency in the use of computer packages (Microsoft office package etc).
  • Should be an indigene of Cross River State from the Central Senatorial District
  • Demonstrated success in effectively leading change and organizational growth through strategic planning is a plus

Application should include:

  1. An application/cover letter clearly indicating the position applied for
  2. Curriculum Vitae (CV) clearly indicating requirements referred to above Please send all applications to careers@joefoundation.ng

Deadline for application: August 17, 2016


Terms of Reference for Finance and Administrative Officer

Job Location: Ikom, Cross River State

The Organization

JOE Foundation was set up as a private, independent, non-partisan and non-religious organization,  to contribute to the alleviation of adverse effects of Diabetes Mellitus in Nigeria especially in the Central Senatorial District of Cross River State. JOE Foundation was also set up to ensure that the prevalence of Diabetes in the target communities is significantly curbed and useful resources are provided through periodic interventions to many individuals and communities.

The Role: Administrative and Finance Officer

The Finance/Administrative Officer is responsible for maintaining day to day financial, accounting, administrative and personnel services in order to meet regulatory requirements and support JOE Foundation for Diabetes’ operations.

Job Description

  • Maintain the accounts payable and accounts receivable systems in order to ensure complete and accurate records of all transactions;
  • Analyse and present financial reports in an accurate and timely manner;
  • Manage organizational cash flow and forecasting;
  • Work closely and transparently with all external partners including third-party vendors and consultants;
  • Oversee administrative functions as well as facilities to ensure efficient and consistent operations as the organization scales;
  • Monitor progress and changes and keep senior leadership team abreast of the organization’s financial status;
  • Clearly communicate monthly and annual financial statements;
  • Collate financial reporting materials for all donor segments;
  • Oversee all financial, project/program and grants accounting;
  • Coordinate and lead the annual audit process;
  • Liaise with external auditors and the finance committee of the board of directors;
  • Oversee and lead annual budgeting and planning process;
  • Ensure compliance with Foundation policies and procedures and legal requirements;
  • Administer and review all financial plans and budgets;
  • Effectively communicate and present the critical financial matters to the Board of Trustees;
  • Providing project logistical support as required;

The selected candidate will be expected to devote his/her full time to this employment and expend best efforts on behalf of the organization.

Qualification

  • Must have degree in Accounting, Business Administration, Management or other related fields
  • Demonstrable experience in a similar role in a not-for-profit with 5- 7 years’ experience in finance, administration and payroll management;
  • Should reside in Ikom, Cross River state and hail from the Cross River State Central Senatorial

Requisite Skills

  • Understanding and Proficiency in computer accounting packages
  • High level oral and written skill
  • Strong interpersonal and skill
  • Strong planning, analytical, numeric and evaluation skill
  • Dedication to continual development
  • Must be a good team player and leader
  • High sense of confidentiality
  • Must be proactive and be able to act without supervision

Application should include:

  1. An application/cover letter clearly indicating the position applied for
  2. Curriculum Vitae (CV) clearly indicating requirements referred to above Please send all applications to careers@joefoundation.ng

Deadline for application: August 17, 2016

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